Can employees see their own information?

Yes. They can view their own record and request corrections.

Can managers see salaries?

Field-level permissions let you restrict sensitive details, such as pay and health information, to the right people.

What happens when someone leaves?

Former employees' records are kept, with legal holds available. If they return, you can rehire without re-keying, and previous service remains visible.

Can it help with a subject access request?

Yes. Subject access support gathers what is held about a person in one place.

Can we import existing employees?

Tell us what you hold now when you book a demo, and we will explain the best way to bring it across.

Employee records

Employee records in one secure place

Personal details, contracts, documents and history for each person, with permissions that decide who can see what.

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Employee information is some of the most sensitive data a business holds. Paper files and shared folders make it hard to control who can see it or to prove what changed. Orbis HR holds one record for each person, with an audit history of important actions.

Everything about one person, in one record

Personal, contact, job and pay details live in one place. Contracts and other documents are stored against the employee, with versions.

Employees can view their own record and request corrections.

Documents with versions
Self-service viewing
Requests for corrections

All features

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Changes with the right dates

Pay rises, new hours, new roles and transfers are recorded with the date they take effect. You can schedule a change now, and it applies on the right date.

There is a full history of what changed, when and who approved it. Pay changes flow into payroll exports for the right period.

Effective-dated changes
Approval before they take effect
Payroll exports for the right period

Payroll exports

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Permissions and audit history

Roles for owners, HR, managers, payroll and employees decide who can see and do what. Field-level controls protect details such as pay and health information.

Subject access support helps you gather what is held about a person in one place.

Roles and field-level controls
Audit history
Subject access support

Security

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Questions

Employee records software: common questions

It varies by record type. Set your own retention approach with professional advice. Orbis HR also supports legal holds, for records that must not be deleted.